Domestic Abuse Related Death Review (DARDR) (formerly: Domestic Homicide Review) - privacy notice
The Data Controller for the information outlined in this privacy notice is Reigate & Banstead Borough Council (RBBC).
Why we collect the data
Reigate & Banstead Borough Council (RBBC), as convenor of the Reigate & Banstead Community Safety Partnership, has a statutory duty to manage a Domestic Abuse Related Death Reviews (DARDR) into the circumstances in which the death of a person aged 16 or over has, or appears to have, resulted from violence, abuse or neglect by:
- A relative
- A spouse, partner or ex-partner
- A member of the same household
This includes deaths by suicide.
The purpose of a domestic abuse related death review is to:
- Help identify lessons we can learn from the death.
- Prevent further domestic abuse.
- Improve services for victims of domestic abuse.
What information we will hold about you
In undertaking a DARDR may collect and store records about you which may include:
- name
- contact details
- relationship to deceased
- minutes from meetings and interviews
- information from specialist providers, such as providers of domestic abuse services or provider of substance misuse services
- details of engagement with services
- safeguarding records
- medical records
- social care records
- details of any associated risk posed by, or to the person
- evidence from all parties containing records of any incidents of crime and anti-social behaviour
- details about vulnerabilities/disability or special requirements
- criminal record information supplied by crime prevention services such as the police or youth justice service
Information that we collect from you will be obtained via face-to-face discussions and interviews, through email and telephone communications, via review of medical and social care records and via discussions with professionals who have been involved with the victims and their families. The council only uses IT systems for these purposes which are supplied under a contract and where the security has been assessed.
How we will use the information we hold about you
We will collect information about you for the following purposes:
- to communicate with agencies and organisations who may hold relevant information, to obtain and update relevant information and to keep victim’s relatives informed of progress within the review
- establish what lessons can be learned from the domestic homicide regarding the way in which local professionals and organisations work individually and together to safeguard victims
- identify clearly what those lessons are both within and between agencies, how and within what timescales they will be acted on, and what is expected to change as a result
- apply these lessons to service responses including changes to inform national and local policies and procedures as appropriate
- prevent domestic violence and homicide and improve service responses for all domestic violence and abuse victims and their children by developing a co-ordinated multi-agency approach to ensure that domestic abuse is identified and responded to effectively at the earliest opportunity.
- contribute to a better understanding of the nature of domestic violence and abuse
- highlight good practice
What is the legal basis for us to process your data?
Where we are processing personal data about you as part of a DARDR, we rely upon the following lawful basis:
- Domestic Abuse Act 2021
- Domestic Violence, Crime and Victims Act 2004
- UK GDPR
- Article 6(1)(c) - processing that is necessary for CBC to fulfil a statutory obligation.
- Article 6(1)(e) - processing for the purposes of delivering a public task carried out in the public interest.
- Article 9(2)(g) - processing is necessary for reasons of substantial public interest
Who we will share your information with
We have specific data sharing agreements in place with local agencies and sometimes the law requires that we may have to pass your details on to a third party, for example, to prevent crime.
When the decision to initiate a Domestic Abuse Related Death Review (formerly Domestic Homicide Review) is taken, an independent chair is appointed, and a multi-agency review panel is convened.
The review panel is made up of representatives from a range of organisations who are best placed to contribute to the review and take forward any recommendations that come out of the process. We will securely share information relevant to the review with those organisations participating in the review process. This may include organisations such as:
- NHS Surrey Heartlands Integrated Care Board
- Surrey and Sussex Healthcare Trust
- Southeast Coast Ambulance Service
- Surrey Police
- Surrey Office of the Police and Crime Commissioner
- East Surrey Domestic Abuse Service
- National Probation Service
- Department of Work and Pensions
- Surrey Adult Safeguarding Board
- Multi Agency Risk Assessment conference (MARAC)
We restrict the amount of personal data that is shared to the minimum necessary and only share information that is relevant to the review.
We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.
If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 and 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the UK General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).
How long will we keep your records?
Data related to a DARDR will be kept for six years.
An anonymised summary of the DARDR will be published on the Council’s website.
Will any of your data be used for profiling and/or automated decisions?
The Council does not carry out automated decision-making, and as such any decision taken by us which affects you will always include human intervention. We do on occasion carry out profiling to enable us, as a local authority, to target services to those in society who are in need of help and support and who may suffer harm without our assistance.
Will any of your data be transferred abroad?
No.
Your rights
You have a number of rights under data protection law. The Council’s over-arching privacy notice contains details of those rights and how to exercise them.
Your responsibilities: providing accurate information
It is important that we hold accurate and up-to-date information about you in order to assess your needs and deliver the appropriate services. If any of your details have changed, or change in the future, please ensure that you inform us as soon as possible so that we can update your records. communitypartnerships@reigate-banstead.gov.uk or call 01737 276 000.
Questions or concerns?
If you have any concerns about how we are collecting or using your personal data please contact our Data Protection Officer:
- data.protection@reigate-banstead.gov.uk
- 01737 276 000 (ask to speak to the Data Protection Officer).
You can also contact to the Information Commissioner’s Office (ICO), the UK's independent body set up to uphold information rights:
- ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
- Information Commissioner’s Office website
- 0303 123 1113
Last updated: June 2024